The Mail to decide on group, in the Correspondence side menu, gathers the emails JUDLEX has kept when checking your accounts. It shows their header: sender, subject, date, and the name and size of the attachments. The message and the attachments are downloaded when you log the email in, when you ask the AI about it or, if the reading in Settings → Correspondence is on, when the AI reads it by itself.
The three piles
Unidentified: JUDLEX could not tell which matter they belong to, or they could belong to two. You decide.
To register: they already have a matter, set by JUDLEX or by you. They still need logging in.
Discarded: the ones you set aside, with your reason. They come in pages, newest first: at the top it says, for example, “1–50 of 2,340”, with the arrows to go to the previous or the next page and the number of emails per page (from 25 to 500), which this computer remembers. All of them can be seen.
Each pile shows how many emails it holds. The ones that already have an entry are not here: you see them in the Chronology, in the Register group.
The table
Date, From, Subject and the number of attachments.
The conversation: what can be worked out by matching it against the emails you sent from that account, without using artificial intelligence. For example Answered on…, Not answered, A reply to something you sent, Acknowledgement of receipt or how many messages there are in the conversation.
Came in through: why it was kept. From a client, Mentions a reference, Mentions a tax ID, In the attachment's name, Official sender or Sender from your list.
What is missing: the matter it is filed under or, if it has none, Waiting for you to file it.
Click a row to expand it: you see the full sender, the mailbox, why it came in, the attachments with their size and the buttons for what you can do with it. The same actions are in the row's three-dot menu and on right-click.
Filing an email under its matter
For Unidentified emails, or to move one that is already filed to a different matter.
Click File into a matter…
For emails that already have a matter it is called File it under another matter….
Choose the matter and type who is deciding
JUDLEX does not know who is at the keyboard, so it asks for your name and records it along with the date. It is remembered for as long as the application stays open.
Click File
The email moves to To register.
It is free. To file an email, the client and their matter must exist.
Asking the artificial intelligence
If you do not know what an email is or which matter it belongs to, Ask the AI… reads it with the provider you have connected. Before that, it tells you which model it will use, that your provider bills it and what leaves the computer, and asks you to confirm. It reads the whole email every time you ask, also if it had already read it, so you are charged again. What was spent is recorded afterwards in Settings → History.
The provider is sent the whole email: the header, the body and the attachments — the text of the PDFs, up to 10 pages each, and up to 8 images or scanned pages, which it looks at and copies. Logos in signatures are not looked at. Whatever is left out (an attached Word file, the extra pages, the end of a very long thread) is said in the answer. It is not sent the list of your matters: it says which detail of the email ties it to a matter (a case number, a reference, a tax ID) and JUDLEX checks which matter that matches.
The question and the answer appear in the chat, which opens by itself, in that email's conversation: first what it is, explained in plain words; then what was checked, with its sentences — what it is, whether it asks for a reply, whether it mentions a deadline (without counting it: that's yours) — and which matter it belongs to or why not. You can keep asking (“what are they asking for?”): the email's text, with what was copied from its images, stays in the conversation. The answer also appears in the expanded row. It files nothing: in the chat, File it in… opens the filing dialog (with the matter already selected, if there is one), Create a matter for it… lets you choose the client and the title and then file it, and Discard it… opens the discard dialog. A button is marked done when its dialog finishes; if you cancel, it stays. You are the one who signs it.
Discarding an email
Discard… moves it to Discarded. It asks for the reason and your name. Nothing is deleted: who, when and why are recorded.
In Discarded, Undo the discard returns it to the tray.
Logging it in the register
Once an email has a matter, Log it in… registers it:
Click Log it in…
It is the first action for the emails in To register.
Say where the document comes from
Where does this document come from?: From the case file, Provided by the client, From the other party, The firm's own or Not specified if you do not know. This is not the channel it arrived through but its origin: a burofax from the other side received by email comes from the other side.
Click Log in
JUDLEX downloads the message with its attachments, saves them in the matter and opens the entry in the register with its number, for example E/2026/18.
Logging an email in is free and does not use artificial intelligence. Emails are registered one at a time, on purpose.
Once registered, the email leaves this group and appears in the Chronology, with its attachments saved in the matter. What you do with it next is in What to do with an entry.