In a matter with hundreds of papers, the same person turns up in many guises: by name, by ID number, by the number plate of their car, or with their name misread on a scan. The client file has two buttons for this: People, which gathers each person's papers, and Misspelled names, which fixes in one go a name that came out spelled several ways.
Neither of them uses artificial intelligence. Everything is worked out on your computer from what has already been read, and it costs nothing.
Each person's papers
The People button sits in the client file's row of buttons, with the matter expanded, as soon as its papers name anyone. If it shows a number in blue, that is how many papers belong to someone even though their name is not on them.
It opens People in this matter. On the left is the list of people, with a search box for Name, ID, plate…; each entry shows how many papers the person has and how many of those do not name them. Pick one and, on the right, you see:
Also written: the other ways their name appears.
Theirs even without their name: the papers that belong to them because of a detail, each with the chain that links it to them.
With their name: the papers that name them.
How it knows a paper is theirs
A garage invoice does not say whose car it is, but it shows the number plate. The purchase contract says that plate belongs to your client. So the invoice is your client's, and JUDLEX says so, with the whole chain and the citation for each step. The chain can be longer: the chassis number on an invoice goes with a plate on the vehicle's registration document, and that plate belongs to someone in the contract.
What gets matched: Spanish personal and company tax IDs (DNI, NIE and CIF), bank accounts, number plates and chassis numbers, land registry references, and any other number the artificial intelligence noted as belonging to someone while reading, such as a policy or a contract. Those with a check letter or check digits are verified, and a number that fails the check does not count.
Whose each detail is gets decided with care:
The client's record and the records of the parties in their case files take precedence.
In a paper, the detail and the name have to be together, on the same line or the next one. For an account, a number plate or a property, the line must also say it is theirs: “holder”, “owner”, “in the name of”. An account that appears in a paragraph next to a name does not make it theirs.
A personal ID can only belong to a person, and a company tax ID only to a company or organisation.
If the same detail appears next to several names, it is not used until that is cleared up, and an amber warning at the top says so. Put it in the record of whoever it belongs to, client or party, and it sorts itself out.
In the tree
Each paper that belongs to someone without naming them carries a blue label with that person on its row. Click it to see the chain, with the citation for each step; each citation opens the paper at its page. From there:
See their papers opens People in this matter on that person.
Not theirs removes the link for good. It does not touch the paper or its details.
In the chat
If you ask the chat about someone in the matter, the model is told which papers are theirs and why, as guidance. To state what a paper says, it still needs that paper's citation.
Misspelled names
When a scan is misread, the same signer comes out spelled many ways: “Claudia”, “Claudio”, a surname with one letter swapped. Fixing it takes one click per signer, not one per paper.
If JUDLEX finds signers spelled several ways, the button turns amber as Misspelled names (N). If not, it is called Fix a name and lets you look one up.
Open it
Each group shows the spellings it has found and, above them, the correct spelling: to begin with, the most frequent one. Correct it if it is not right.
Leave out what does not belong
Click a spelling to leave it out; click it again to bring it back. If the whole group is wrong, the bin, Remove from the list, takes it away: it will not come back unless a new spelling turns up, and the papers are not touched.
Unify
Unify (N) fixes that group on all its papers at once. Unify all (N papers) does every group in one go.
If one is missing, type it correctly in Missing one? Type the correctly spelled name and click Search: JUDLEX looks for signers that resemble it.
Papers without a signer whose title names that person, from the same document and of the same type, are offered separately and left unticked: a title naming someone does not mean they signed it. Tick them yourself if they did.
JUDLEX groups with care: it never groups two different numbers (“Court No. 2” is not “Court No. 3”), nor a name with another that adds what someone is (“Public Prosecutor at the Supreme Court” is not the Court), nor a person with an entry that names two people.
What unifying changes
The signer of those papers, and the paper's composed name.
That misspelling in titles, summaries, facts, deadlines and the participants in the proceedings.
The name the paper is shown under in folders, except where you renamed it by hand.
All at once, or nothing. What does not change is what was read from the pages: search and the chat still see the text exactly as it is on the paper. And the corrected signer is recorded as set by a person, not as read: the page says what it says, and it is not passed off as a citation.
It is the same correction as the one in Parties in a case file: correcting a party's name there also corrects the signer on the matter's papers, and the other way round.