The originals

Originals is the matter's intake receipt: the list of files exactly as they came in, before they were split into papers. You look at it to check what has come in and to start splitting a file; day-to-day work is done in the tree.

You open it with the Originals button, in the client file's row of buttons, with the matter expanded. Clicking it again takes you back to the tree.

What each row says

Document

The name of the file exactly as it came in.

Source

Where it comes from: Not specified (what you see until someone says), From the case file, Provided by the client, From the other party or The firm's own. You choose it in the drop-down. In the Personal section this column does not appear.

No.

Its intake number at the firm.

Pages

How many pages it has.

Papers

How many real documents have been taken out of it when it was split.

Size

How much space it takes up.

JUDLEX also keeps each file's fingerprint, which is what lets it recognise the file if it comes in again, even under another name.

Above the table, Search originals… filters by file name or intake number, and next to it you can see how many are shown out of how many there are. Clicking a file's name opens it in the viewer.

Each file's menu

• View: opens it in the viewer, just like clicking its name.

• Read it and split out its documents: splits it into the papers it contains. It uses artificial intelligence and costs money: before it starts, it tells you what it will send and asks you to confirm. If the file has already been split, the option is called Split this original again, and it keeps the papers that come out the same. See Read a file and split out its documents.

• Withdraw the original: deletes the intake file from the vault, but keeps the whole row with its name, fingerprint and intake number, and all the papers already taken out of it.

• Delete: deletes the file and its row.

Withdrawing an original

This is for freeing up space when a huge dump has already been split into its papers and the intake file adds nothing more.

You can only withdraw a file that has already been split into its papers. When you withdraw it, JUDLEX asks for your full name, which is recorded together with the date: that way it is known who withdrew it and when. In the list, the row is marked as Original withdrawn.

Deleting a document

Delete deletes the file from the vault and its row. If papers have already been taken out of it, JUDLEX will not let you delete it from here: those papers have to go first. A paper is deleted from the tree with Delete the paper, and when the last paper left from an original is deleted, the original goes with it: Move and rename folders and papers.