Papers always go into a matter. It does not matter how they were given to you: loose, inside folders or in a single thousand-page PDF. JUDLEX copies them into its vault and leaves the original where it was, untouched.
Three ways to add them
Drag them onto the client file. With the client file open, drag the files or folders from your desktop or file manager and drop them anywhere on the screen. The whole window takes on a faint tint while you drag. There is no need to aim at a folder in the tree: the papers go into the open matter, and where each one ends up is decided when they are classified.
Use the button. Click Add documents in the row of buttons at the top and pick the files in your computer's window.
Drop them on the chat. With a matter open, you can also drop them on the Chat panel. The panel says Drop it to add it to the matter, and they come in just as they would through the client file.
While they come in, the progress shows at the top, file by file.
If a paper was already there
JUDLEX recognises a file by its content, not by its name. If you add the same paper twice, even under a different name, it does not duplicate it, and it tells you which ones were already there and under what name.
If a file cannot be read or copied, JUDLEX says so in a warning at the end and carries on with the rest.
The chat keeps you company
With Automatic steps switched on, which is how they come out of the box, the matter's chat opens by itself as soon as papers start coming in and tells you what is happening, much as a colleague sitting next to you would:
It tells you what it has seen: how many documents have come in, how many were already there and how many pages are scanned. To work this out it reads, at no cost, the text already inside the PDFs.
It asks what the matter is about, once, if nothing is written yet. A sentence or two will do, or click Skip this question.
It waits for your go-ahead. Splitting, identifying and analysing make heavier use of artificial intelligence and none of them starts without you. The chat leaves you a Go ahead button that says what will be sent to your provider, for example “Go ahead · uses your provider's AI · 320 pp., 45 scanned”. Never a price: what was spent is shown afterwards.
It works and describes each step: it splits each document into its papers, files them in their folders, identifies the ones nobody could place and ends with an analysis of what has come in, with its citations. Each step gets one sentence, which JUDLEX checks before showing it.
It leaves you the buttons to wrap up: accept the filings that can be justified, see the unfiled papers or open the folder that received the most.
While it works, the panel always has a Stop button to hand, and whatever is already done stays done. If the connection to your provider drops, it waits for it to return and carries on by itself. The whole sequence, button by button, is in When papers come in.
Asking the chat later
It does not have to be when the papers come in. In the matter's conversation you can ask in your own words to “work through the ones left”: the chat counts what is still pending, tells you what it will send and gets going without waiting for Go ahead, because you asked for it. See Give the chat some work.
With automatic steps switched off
If you would rather JUDLEX did nothing when a paper arrives, open the Chat panel, click its Chat options button (the three dots) and switch off Automatic steps. The choice applies to this computer.
When they are off, the paper goes into the vault and nothing is touched, not even to pull out its text: nobody is called. A notice tells you how many documents were added. After that, it is up to you:
Read and split all (N), in the row of buttons, splits each file into the real papers inside it: Read a file and split out its documents.
Classify files them in their folders at no cost: Classify and identify.
With the switch off, the chat still answers whatever you ask or tell it to do.